E-archive

Archive shelves

Consultants within the e-archive field

WhiteRed can help and support you in your efforts to implement e-archives. We have experience and expertise in project planning, requirements definition, procurement, implementation and connection of business systems to several different e-archives on the market. This applies to both one-off deployments and connections for continuous delivery.

Why e-archives?

All public authorities are required by law to keep their written and digital documents. The business systems in use today are not designed to preserve the information created in perpetuity, but e-archives are.

Moreover, all documents drawn up within a public authority are public documents, with certain exceptions. This means that you, as a citizen, can request them without telling us who you are or why. An e-archive simplifies the process and allows citizens to search for documents themselves online.

Consultants within the e-archive field

WhiteRed can help and support you in your efforts to implement e-archives. We have experience and expertise in project planning, requirements definition, procurement, implementation and connection of business systems to several different e-archives on the market. This applies to both one-off deployments and connections for continuous delivery.

Why e-archives?

All public authorities are required by law to keep their written and digital documents. The business systems in use today are not designed to preserve the information created in perpetuity, but e-archives are.

Moreover, all documents drawn up within a public authority are public documents, with certain exceptions. This means that you, as a citizen, can request them without telling us who you are or why. An e-archive simplifies the process and allows citizens to search for documents themselves online.

Consulting services in e-archiving

Project management

Project management for feasibility studies, implementation and procurement.
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We can be your sounding board for the procurement and implementation of e-archives. We are an independent partner and have good knowledge in the field of e-archives.

 

We have experience of e-archiving projects from a variety of municipalities and regions. We support our clients with project management and technical expertise in feasibility studies, requirements definition and procurement of e-archives, as well as in system connections.

Scanning & Digitisation

Digitisation of analogue documents and delivery to e-archives.
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With the help of our robot, we can help you with your documents, all the way from the archive shelf to the point where they are searchable in the e-archive.

We have experience in digitising a wide range of documents that are often requested by the public, such as grade documents. We use the latest technology and put security at the forefront of the process.

 

 Archiving from systems that do not have an export function

Many of our customers have preservation information in legacy systems, such as Capella, which are no longer in use without the option of transferring the information to the e-archive themselves. We have created a solution to this problem. Contact us and we'll tell you more.

 

Digitalisation as a service
  • Scanning and digitisation of documents at a fixed monthly cost.
  • The monthly cost is assessed based on the number of defined document types, volume and quality of scanned documents.
  • Additional costs will be charged for any scanning and for additional types of documents outside the contract.

 

Information management

Support in updating the information management plan.

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We offer support in introducing or updating an information management plan (formerly called a document management plan).

Our template is process-based and spans the entire business.

Our packages include:

  • Adapted template for information management plan
  • Planning
  • Workshops
  • Follow-ups
  • Advice and support

Of course, we make adjustments based on the customer's wishes and activities.

Training in e-archiving

Training packages in e.g. XML schemas and FGS packages.

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Education in XML and FGS
  • Practical XML education
  • XML schemas
  • Style sheets
  • FGS package
Education in connecting systems to e-archives
  • Submission to the e-archive
  • Phases and content of the whole process
  • Templates
  • Built on PAIMAS

We offer ready-made training packages, but we also tailor them to the customer's requirements.

Connect system

System connections at a fixed price to an existing electronic archive.

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Do you have an existing e-archive but need help connecting systems?

We take the system from "axis to limb" and, together with you, carry out the entire connection. We connect systems at a fixed price.

Our proprietary process is based on PAIMAS (ISO 20652:2006).

Content of the connection packages:

  • Technical connection
  • Tutoring
  • Templates
  • Education
  • Advice & support

All of the above is included at a fixed price per system.

stressed archivist
sweaty archivist
happy archivist
robot

Reviews

Whitered provided competent support with forward momentum, they are easy to work with and a fantastically effective sounding board. In an educational way they created a greater understanding of the task as a whole and how to think to achieve a successful outcome.

Theresia Nielsen & Marianne Söderman
Västra Gästrikland Community Planning Administration

Thanks to WhiteRed's involvement in our first e-archiving project, we made it!

Viveca Nyström
Municipal Archivist Lerum Municipality

Thank you for a professional approach and quick help, you are the best!

Review from Google

Read more about our customers here.

Contact us

Want to know more about our e-archiving services? Fill in the contact form or call Anna Wedenryd, Business Area Manager.

+46 729 74 74 58

11 + 6 =

ISO certifications

 

Contact us

+46 (0)303 500 39

Org. no. 559010-9129

Visit us

White Red Consulting AB
Strandvägen 37A
SE-444 31 Stenungsund
Sweden